Agenda and Minutes

Fourth Meeting of the Board of the International Association for Urban Climate

Monday , Aug 23, 2004

Hyatt Regency , Vancouver, Canada


Agenda

1.         Welcome

2.         ICUC-6

            2.1       Planning status

            2.2       Call for papers

3.         Final ICUC-5 Report

            3.1       Final report

            3.2       Publication in Theoretical and Applied Climatology

4.         Treasurer’s Report

5.         Committee Member Reports and Issues Arising

5.1              Secretary

5.2              Newsletter

5.3              Membership

5.4              Teaching Committee

5.5              Committees in general

6.         AMS Activities

7.         Awards

7.1              Lowry Award

7.2              Robert MacDonald

8.         Other Business

8.1              World Conference on Disaster Reduction, 18-22 January 2005 in Kobe, Japan

8.2              Funds from other sources

 

Minutes

 

 

The meeting was opened at 19:30 pm.

 

Present:            Barlow, Grimmond (Pres.), Kuttler, Lindqvist (Organizer ICUC-6), Oke (Past Pres.), Roth (Sec.) and Voogt

Absent:             Arnfield (Past Sec.), Bitan, Bornstein, Fortuniak, Klysik (Past Organizer ICUC-5), Mills, Nakamura

Quorum is 6 voting members (5 are in attendance).

 

 

1.         Welcome

 

Sue Grimmond opened the meeting by welcoming Wilhelm Kuttler and Sven Lindqvist to the Board and thanking the outgoing members Helmut Mayer and Richard De Dear for their contributions.

 

2.         ICUC-6

 

2.1       Planning status

Sven Lindqvist gave a brief overview of the structure of the local organisation. The first ICUC-6 local organizing committee meeting was held recently (notes are attached as Appendix A). The Board discussed the following issues that needed immediate attention:

 

Hotel

Sven Lindqvist noted that the desired hotel was not available but that it was possible to book other hotels in the same price category.

 

Logo

The question was raised if a separate logo should be used for the conference (similar to ICUC-5) or if the official IAUC logo was sufficient. The general view was that using a separate logo was too confusing.

Ø      It was then moved, seconded and carried unanimously by members of the Board to have by definition an ICUC-6 logo (i.e. using the fixed ICUC acronym but allow the use of different designs and fonts) but apart from that use the IAUC logo.

 

Abstract

The various options for publishing conference abstract and papers were discussed (abstract, extended abstract, printed, CD-ROM, website, etc.) in view of reducing the number of different outlets.

Ø      It was then moved, seconded and carried unanimously by members of the Board that (i) conference participants need to submit a short scientific abstract (not printed) for evaluation by the scientific organising committee; (ii) a printed preprint volume containing 2-4 page versions of papers will be available at the start of the conference and (iii) a special journal issue of selected, short papers will be published after the conference.

 

Time table

Based on the time table submitted by Sven Lindqvist (Appendix A) the following schedule was adopted:

First call for paper                                            March 2005

Abstract due date                                             November 2005

Extended abstract due date                               Beginning of April 2006

 

Sponsorship

Sue Grimmond asked Tim Oke to generate a list of previously approached organisations which should be contacted again for possible support of ICUC-6.

WMO generously sponsored the attendance of several scientists from Least Developed Countries for ICUC-5. Considerable effort by the ICUC-5 organizing committee was necessary to identify, contact and arrange travel for these delegates.

Ø      It was then moved, seconded and carried unanimously by members of the Board that Sue Grimmond approach WMO, to determine if they were prepared to sponsor ICUC-6 and if some of the support is for attendance then that WMO takes over for identifying, contacting and arranging travel for delegates they wish to sponsor.

 

2.2       Call for papers

The Board decided to identify one person to write the call for papers with input from the local organizer and vetted by the Board. It was discussed if the President should have the responsibility to write the initial call for papers.

 

3.                  Final ICUC-5 Report

 

3.1              Final report - see report attached

Sue Grimmond thanked Kazimierz Klysik for organizing a very successful conference.

Tim Oke reported that he has received numerous e-mails after the conference commending the overall organization, the venue and the social program.

Matthias Roth pointed out that the income and expenditures numbers in financial part of the ICUC-5 final report (Part II) are slightly different from those in the Treasurer’s report submitted by Bob Bornstein (see Section 4 below).

Ø      It was then moved, seconded and carried unanimously by members of the Board to accept the report subject to confirming the financial income/expenditure statement with that of the Treasurer’s report.

 

3.2              Publication in Theoretical and Applied Climatology – see report attached

Tim Oke informed that since he submitted his report, 2 additional papers awaiting final revisions have been received and his request for additional pages for the special issue has been granted.

Sue Grimmond thanked Tim Oke and the co-editors of the special issue for their work.

 

4.         Treasurer’s Report

 

Matthias Roth noted differences between the figures given by Kazimierz Klysik in his ICUC-5 final report and by Bob Bornstein in his Treasure’s (SJSU Foundation) report (email 11 Aug 2004):

ICUC-5 final report                  SJSU Foundation

Income                                     $18,920                                   $20,828.70

Expenses                                  $12,740                                   $15,078.35

Funds remaining                        $6,180                                     $5,750.35

Details of income and expenses by SJSU Foundation are attached in Appendix B.

Tim Oke thanked Kazimierz Klysik for keeping the budget on target and achieving a surplus.

Post-meeting note: The figures in the ICUC-5 final report (Part II) do not include final administrative costs in connection with the SJSU Foundation account, hence the difference (e-mail 17 Sept 2004 from Suzanne Murphy). 5,750.35 USD is the final account balance.

 

5.         Committee Member Reports and Issues Arising

 

5.1              Secretary – see report attached

Matthias Roth noted that only a relatively small percentage of the membership voted in the various competitions/elections held during the past year (25% for the logo competition; 18% for the selection of the ICUC-6 host city; 15% for the Board replacement).

Matthias Roth added that the final colour and black & white versions of the logo will soon be ready.

 

5.2              Newsletter – see report attached

A brief discussion followed if the IAUC newsletter was actually read by the membership. All agreed that the newsletter was interesting and of very good quality. James Voogt suggested and agreed to install a hit counter on the IAUC website to monitor the frequency with which the newsletter is downloaded in order to obtain more quantitative data on its distribution. Concerns were raised if a bi-monthly schedule was sustainable in the long run.

Tim Oke suggested to form an editorial sub-committee which would assist in IAUC editorial matters such as special journal issues of ICUC presentations or other publications, devise strategies for the dissemination of IAUC matters, etc.

Ø      It was then moved, seconded and carried unanimously by members of the Board that Tim Oke formulates an e-mail to be distributed to the Board outlining the objectives and scope of an editorial sub-committee.

Sue Grimmond thanked Gerald Mills for his great effort in soliciting and editing contributions to the newsletter and its timely publication.

 

5.3              Membership – see report attached

Janet Barlow pointed out that database issues remained because the urbclim email list and the IAUC membership database are still administered separately although they have been made identical. She suggested to use a more up-to-date software (“Mailman” currently in use at Reading University) to automate the updating of the database, make it available to registered users, archive postings to urbclim, etc. in order to minimize administration.

Ø      It was then moved, seconded and carried unanimously by members of the Board that Janet Barlow investigates the use of “Mailman” to manage the IAUC databases, preferably administered at the same site where the IAUC website is located.

 

5.4              Teaching Committee – see report attached

Due to lack of time this was not discussed in detail.

 

5.5       Committees in general

Ø      It was moved, seconded and carried unanimously by members of the Board that Matthias Roth asks all committees to publish the names of all respective members on the IAUC website for easy reference.

 

6.         AMS Activities

James Voogt reported that it was helpful to have had an early decision on the timing of ICUC-6 for the planning of AMS Urban Environment activities.

James Voogt noted that the minutes of the last AMS Board of the Urban Environment meeting held in Seattle, WA (Jan 2005) are posted on his website (http://publish.uwo.ca/~javoogt/Minutes%20of%20Seattle%20Urban%20Board%20Meeting.htm).

James Voogt reported that award and journal issues have been discussed at the last AMS meeting and some coordination with IAUC on these matters may be necessary in the near future.

 

7.         Awards

7.1              Lowry Award

The Lowry family would like to make a financial contribution to IAUC and it was suggested to create an award in William Lowry’s name. The discussion revolved around the issue if a minimal sum was necessary to justify an award in somebody’s name and how future donations to IAUC would be managed. No conclusion could be reached and the discussion was postponed.

 

7.2              Robert MacDonald

It was decided that Sue Grimmond propose ways to commemorate Robert MacDonald’s contribution to the urban meteorology community.

 

8.         Other Business

 

8.1              World Conference on Disaster Reduction, 18-22 January 2005 in Kobe, Japan - see attachment

The Secretary-General of WMO has chosen the topic “Urban risk from climate variability and change and atmospheric pollution” as one of the WMO contributions at the World Conference on Disaster Reduction. IAUC (i.e. Sue Grimmond) has been approached by Leslie Malone of the World Climate Programme to contribute to the development of the proposal to be submitted to the World Conference on Disaster Reduction. The Board agreed that this was a very positive development. Sue Grimmond asked for immediate comments on the draft but also mentioned that any input was probably too late since the proposal may have already been forwarded (end of August).

 

8.2              Funds from other sources

Sue Grimmond asked Board members to submit proposals regarding opportunities for individuals/groups to give funds to IAUC.

 

 

The meeting adjourned at 22:15.

 

 

 

 

 

Submitted by Matthias Roth (Secretary)

 

APPENDIX A

 

Minutes from ICUC-6 local organizing committee meeting (submitted by Sven Lindqvist, formatted for these minutes by Matthias Roth):

 

 

Information and discussion

 

Conference Centre booked

 

Conference organizer

Inspiro Event AB (hotel booking, registration, some administration, help with economy administration, abstract handling?). Next contact Sept 10.

 

Hotel

Reservations made for different levels of standard. Not so easy.

 

Web site

New one only for the conference. Home page. New information

 

Logo

ICUC-6

 

Abstract

Inspiro program? Abstract and extended abstract? CD, Book 1 or 2? Handling?

 

Rough timetable (for discussion)

First announcement June 2005, web and brochure.

Pre-registration Oct 2005

Abstract Oct 2005

See announcement Dec 2005/Jan 2006

Program Jan/Feb 2006

Ext abstract? March 2006

Conference June 2006

 

Social event?

Universeum, look around and dinner?

Akvarellmuseet?

 

Sponsoring

International

Local

 

 

Appendix B

 

E-mail from Suzanne Murphy (SJSU Foundation) about ICUC funds (formatted for these minutes by Matthias Roth):

 

 

 

From: Suzanne Murphy [mailto:smurphy@foundation.sjsu.edu]

Sent: Friday, August 20, 2004 1:57 PM

To: Grimmond, C. Sue

Subject: RE: question about IAUC funds

Importance: High

 

 

The funds received by the SJSU Foundation for the IAUC conference were expended in the following fashion:

 

 

IAUC Conference

 

 

Revenue

Registration Fees                                                 $19,320.00

WMO Support                                                     $1,508.70

Total Revenue      $20,828.70

 

 

Expenses

Printing                                                                  $12,775.00

(3 wires to Poland)

Bank fees                                                               $825.10

(International wires & credit card fees)

Student Awards                                                   $1,000.00

F&A                                                                       $478.25

Total Expenses                     $15,078.35

 

 

Net Balance                                                          5,750.35

 

 

Let me know if there is more information that you need.

 

Suzanne

 

*********************************************

Suzanne Murphy

Director, Enterprise & Endowment Programs

San Jose State University Foundation - Silicon Valley's University Partner for Research and Innovative Solutions

V: (408) 924-1309

F: (408) 924-1499

www.sjsufoundation.org

 

REPORT

 

 

ICUC-5 FINAL REPORT

(submitted by Professor Klysik, formatted for these minutes by Matthias Roth)

 

 

1.      ICUC – 5 was held from 1 to 5 September 2003 in Lódz (Poland). IAUC Business Meeting was held 3.Sept.2003.

2.      Co-organizers: U of L, WMO, IAUC

3.      224 participants (of whom 21 were from U of L – academics, students, additional employees) took part in the conference. Participants by home country:

Australia 3, Austria  1, Belgium  1, Brasil  3, Bulgaria  3, China  3, Croatia  1, Czech  3, Egypt  1, Ethiopia  1, France  9, Greece  3, Spain  5, Ireland  1, Israel  8  Japan 41, Serbia  1, Canada  8,  Korea  3, Malaysia  1, Mexico 1, Germany 23, New Zealand 1, Poland 36, Portugal 4, Puerto Rico  1,  Russia 7,  Singapore  1, Switzerland 8,  Sweden 7,  USA 14,  Uzbekhistan 1,  Hungary 7,  Great Britain 8,  Italy 5. ( 35 countries).

4.      Initially 391 people declared their interest in participating and 333 papers and posters were submitted.

5.      Book of Abstract (262 pages) containing 321 abstracts + 10 in supplement was published before the conference.

6.      In total, 170 papers were presented during 35 oral sessions, and 10 papers during 5 plenary sessions.  151 posters were displayed during 5 conference days.

7.      Proceedings (two volumes) published after the conference contained 224 papers (submitted in full version by authors). 

 

Finances

 

Part I (account handled by University of Lodz)

 

(Average exchange rate in 2003 was 3.8 zl = 1 USD)

 

Income:

-     Conference fee                                                                                                           108,130 zl

-     Polish State Scientific Committee support                                                                      12,000 zl

 

Expenses:

-         Preparations of Announcements, Book of Abstracts, CD-ROM                                    10,250 zl

-         Costs of the Secretariat of ICUC – 5                                                                            39,280 zl

-         Technical service of the session halls, Coffee breaks and cleaning service                       11,500 zl

-         Transport                                                                                                                       5,100 zl

-         Social events (ice breaking party, concert and conference banquet, operetta)                 54,000 zl

 

 

Additionally:

-         The Authority of the City of Lódz covered the costs of renting the venue (Museum of the History of Lódz) for the concert and the banquet.

-         University of Lódz supported the Conference to the amount of 80,000 zl (ca. 20,000 USD) covering the costs of:

- Printing the Announcements

- Internet, telephones, fax

- Renting the venue of the conference

- Rebates for participants in the University Hotels

- Accommodation and support for the invited guests

- Regular mail costs

-     WMO Support 6,633 USD = 24,037 zl was spent on financing the participation of delegates from Least Developed Countries (tickets, hotels, meals, conference fee). Financial report concerning this support was sent to Geneva a few months ago.

 

 

Part II (account handled by San Jose State University)

 

Income:

-     Conference fee                                                                                                       18,920 USD

 

Expenses:

-         Printing Book of Abstracts                                                                                        1,900 USD

-         Printing Proceedings                                                                                                10,000 USD

-         Purchase of the conference bags                                                                                   840 USD

 

Balance:                                                                                                                        6,180 USD

 

As all the expenses of the Conference are already covered, the money left on the SJSU account (6,180 USD) remains at the disposal of IAUC.

 

 

 

 

With best wishes

Kazimierz Klysik

Urban Climate Special Issue of Theoretical & Applied Climatology

 

Editors: Tim Oke, Christian Bernhofer and Kazimierz Klysik

 

Contents (order yet to be determined):

Editorial and conference summary

Invited Reviews:

Tim Oke (Vancouver):  President’s Lecture – Aids to Improving Scientific Communication in Urban Climate

Sue Grimmond (Bloomington): Progress in Measuring and Observing the Urban Atmosphere

Carlo Ratti (Cambridge & MIT): ‘Urban Texture Analysis with Image Processing Techniques: Winds and Dispersion

Valery Masson (Météo France, Toulouse): Progress in Urban Surface Modeling and the Meso-scale Impact of Cities

Manabu Kanda (Tokyo): Progress in the Scale Modeling of Urban Climate

Ekaterina Batchvarova & Sven-Erik Gryning (Sofia, Roskilde) Progress in Urban Dispersion Studies

Gerald Mills (Dublin): Progress Towards Sustainable Settlements: A Role for Urban Climatology

Martin Best (UK Met. Office, Reading): Progress Towards Better Weather Forecasts for City Dwellers: From Short-range to Climate Change

Kryzsztof Fortuniak, Kazimierz Klysik, & Joanna Wibig (Łódź): Urban-rural Contrasts of Meteorological Parameters in Łódź

Brian Offerle, Sue Grimmond, Krzsztof Fortuniak, Tim Oke & Kazimierz Klysik, (Łódź, Bloomington & Vancouver):  Temporal Variability in Heat Fluxes Over Łódź

Invited research papers:

R. Spronken-Smith, M. Kossmann, P. Zawar-Reza (Christchurch):  Where Does All the Energy Go? Energy Partitioning in Suburban Christchurch under Stable Wintertime Conditions

R. Vogt, A. Christen, M.W. Rotach, M. Roth, A.N.V. Satyanarayana (Basel, Zurich, Singapore):  Fluxes and Profiles of CO2 in the Urban Roughness Sublayer

R. Moriwaki, M. Kanda, Y. Kimoto (Tokyo):  A Field Experiment on How Atmospheric Stability Affects Vertical Profiles of Momentum and Heat Fluxes in an Urban Surface Layer

A. Lemonsu, G. Pigeon, V. Masson, P. Durand, F. Said (Toulouse):  Sea-Town Interactions over Marseille – Part I: 3D Urban Boundary Layer Structure

M.N. Khaikine, I.N. Kuznetsova, E.A. Miller (Moscow):  Investigation of Time-Spatial Parameters of Urban Heat Island on Data of Remote Temperature Measurements of Atmospheric Boundary Layer

M.J. Alcoforado, H. Andrade (Lisbon):  Nocturnal Urban Heat Island in Lisbon (Portugal): Main Features and Modelling Attempts

Present status:

Of the 16 contributions: 10 are complete, 5 await final revised version, 1 in review.

The journal Editor-in-Chief authorised 140 pages, we have material for 160 pages. A request for a larger issue has been made, but is not granted yet. Some papers include colour figures – a request for assessment of costs has been made to the journal. It may mean they must be in monochrome unless we wish to subsidize cost from IAUC funds.

The plan is to submit the full set of 16 papers by the end of September at the latest, perhaps before. This would probably mean the Special Issue would appear in early 2005 on schedule.

 

Tim Oke, August 2004.


 

Report of the Secretary

Board of the International Association for Urban Climate

18 August 2004

 

IAUC Board Procedures and Terms

The IAUC Board Procedures and Terms were reviewed during the Board meeting held on 31 August 2003 in Lodz (Poland). A slightly revised version was subsequently adopted by the Board and posted on the IAUC website (www.urban-climate.org) in March 2004.

 

Newsletter

The first issue of the bi-monthly issue of the IAUC newsletter edited by G. Mills was published in October 2003.

 

IAUC logo competition

Based on a membership vote in January 2004 (about 25% of the members participated), the logo shown below was adopted as the official IAUC logo for the website, letterheads and other IAUC-related publications.

We are currently in the process of finalizing a colour and b&w version similar to the following ones:

                   

 

IAUC website

At the Board meeting in Lodz it was decide that IAUC takes over the domain name urbanclimate.org (this site has been operated, until a few years ago, by Benjamin Herzberg). The price quoted by the domain name “provider” was too high (> $688) and the domain name urban-climate.org was subsequently acquired (for a much smaller fee) and has become active in January 2004. The original contents of urbanclimate.org have yet to be incorporate into the new site.

 

Selection of host city for ICUC6

The membership was asked to indicate their favourite location for the next ICUC conference in 2006. Based on a vote in February 2004 (about 18% of the membership participated), Göteborg (Sweden) was awarded the conference which will be held from June 12-16, 2006 (Phoenix, AZ and Portland OR were the other 2 choices). Professor Sven Lindqvist, is the chair of local organizing committee and has, in this capacity, joined the IAUC Board as an ex-officio member.

 

Awards Committee

The awards committee initiated the first call for nominations for the Luke Howard Award in February 2004 with the deadline to receive nominations set to 1 April 2004. The deadline was subsequently extended to 1 October 2004 to (i) increase the interval between the announcement of the Award and the nomination deadline and (ii) to avoid the spring voting period for Board rotations/replacements.

 

Webmaster

James Voogt replaced John Arnfield as the IAUC webmaster in April 2004.

 

Board replacement

Four nominations to stand for the Board were received in April 2004 (Howard Bridgman, School of Environmental and Life Sciences, University of Newcastle, Australia; Valery Masson, Meteo France, France; Manabu Kanda, TIT, Japan; and Wilhelm Kuttler, University of Essen, Germany). Based on a membership vote (about 15% of the members voted) Professor Wilhelm Kuttler replaced Helmut Mayer (University of Freiburg, Germany) in June 2004 and joined the Board for a 4-year period.

There have been no issues with the election process which went smoothly.

 

BUCO

Ownership of BUCO has been transferred from Ohio State University (buco@lists.acs.ohio-state.edu) to National University of Singapore (buco@nus.edu.sg) in June 2004. At the same time the e-mail address of K. Davidson (WMO, Geneva, Switzerland) has been added to the list. A couple of Board members have experienced (and may still experience) some problems with the new BUCO address. This matter is currently under investigation.

 

 

Matthias Roth

Secretary, IAUC


 

Report

IAUC Newsletter Editor

Gerald Mills

 

At a meeting of the IAUC Board at Lodz, Poland it was decided to establish an IAUC newsletter to be published bi-monthly. The purpose of the newsletter was to keep members informed of the field of urban climate including reports on conferences, national initiatives and research projects. Since that meeting there have been six published newsletters. In the table below I have summarised the contributions during this period of time. The procedure for producing the newsletter has proved relatively straight-forward. Entries to the newsletter are received at the end of each two-month period. I format the text, source any images and send a copy of the finished page to the correspondent for approval. Each newsletter is published within ten days of the next month.

 

 

The contributions have been diverse and are broadly representative of the membership. In many categories there is now an established template for contributions so that readers know what to expect. In general contributions are short and are written in an accessible manner. We have tried to ensure that text is amply supported by images, particularly photographs of those involved in research. Over the twelve months the newsletter has grown in size, which suggests that there is a plentiful supply of material. I am particularly pleased with the project reports that have spanned the breadth of current research in the field. I would like to include more work that is being completed by individuals as well as project teams. Thus far there have been only three country reports (Hungary, Mexico and New Zealand) and more of these contributions should be encouraged. The Conference reports are sporadic, which might be expected given the uneven timing of these events.

 

IAUC committee reports form a substantial part of the newsletter. Reports from the Bibliographic, Awards and Teaching Resources committees have appeared in several issues. The contributions by Matthias Roth in particular on Board matters are a regular part of the newsletter and keep the membership up to date on several issues: for example, selection of logo, board changes and the announcement of ICUC-6. The newsletter works well with the IAUC website.

 

I think that the form of the newsletter is now known and accepted. However, it does require constant attention to ensure that material is submitted and it has been difficult to get responses from the readership. I am not sure how to solve this problem. It may be the case that we are expecting too much at this stage. By the time of the next ICUC meeting, there will be over 18 issues of the Newsletter. By that stage, it might be possible to have an informed debate on how it should develop. In the meantime I have discussed these issues with the IAUC president and I will continue to solicit responses from the readership.  


 

 

Category

Topic

Author

Country

Conference Report

World Climate Change Conference, Moscow, Russia.

 

Planning, Nowcasting and Forecasting in the Urban Zone, Seattle, U.S.

 

Urbanization effects on climate, San Francisco, U.S.

Mikhail Lokoshchenko

 

 

Steven Hanna

 

 

Sarah Roberts

 

Russia

 

 

U.S.

 

 

Canada

Project Report

The Basel UrBan Boundary Layer Experiment (BUBBLE).

 

Joint Urban 2003

 

FUMAPEX: Integrated systems for forecasting urban meteorology, air pollution and population exposure.

 

The climate of urban street canyons, Goteborg, Sweden.

 

Open-air modelling of urban surfaces in a desert climate.

 

Outdoor Experiments on Energy and Water Balance of 1/5-Scale Urban Models.

Mathias Rotach

 

 

Jerry Allwine

 

Alexander Baklanov

 

 

 

Oaf Offerle

 

 

David Pearlmutter

 

 

Manabu Kanda

Switzerland

 

 

U.S.

 

Denmark

 

 

 

Sweden

 

 

Israel

 

 

Japan

Software Report

ENVI-met A microscale urban climate model

 

Townscope III

Michael Bruse

 

Sleiman Azar

Germany

 

Belgium

National Report

Hungary

 

Mexico

 

 

New Zealand

Janos Unger

 

Ernesto Jauregui &

Adalberto Tejeda

 

Rachel Sproken-Smith

 

Urban Climate Website

STASTKLIMA: A tool for Urban Climatology

Andreas Matzarakis

Germany

Other

WMO Guide on Urban Observations

 

Urban Perspectives: Old News: Urban climatology and the art of leaping.

 

Tribute to Robert MacDonald

Tim Oke

 

Barbara Zahnen

 

 

Steven Hanna

Canada

 

Germany

 

 

U.S.

 


 

Report of the IAUC Membership Secretary

Janet Barlow

18th August 2004

 

1. Current statistics

 

Total membership of the IAUC currently stands at 839, an increase of 39% since the last Board meeting on 31.08.03. Table 1 shows the breakdown in terms of female/males, and students (although some students have since changed status, which is not recorded).

 

 

31.08.03

18.08.04

% increase

Total

515

839

39%

Female + Male

127 + 388

214 + 625

69% + 61%

Student

98

194

98%

 

Table 1: Overview statistics for membership

 

Membership is drawn from 73 countries as detailed in table 2. The most growth has been seen in the USA and Europe, possibly as a result of targetting scientists mentioned in IAUC newsletters throughout the year. To increase membership outside Europe and North America, other methods should be employed (see part 3).

 

2. Database/electronic storage of data

 

Last year the Urbclim email list and IAUC membership database were effectively made identical, however they are still administered separately using the Listproc package (based at Ohio University) and an Excel spreadsheet respectively. Administration of the list and database (including adding new members, changing details, tracking bouncing emails, creating statistics) may be merged and be made automatic by use of more uptodate packages like Mailman, which is in standard use at Reading University. One advantage is that the database could become accessible to registered users, e.g. the Board, who may wish to calculate membership statistics. Equally, postings to the urbclim list would be automatically archived. Overall a reduction in day-to-day administration would be achieved, allowing more time to focus on outreach. It is advisable to minimise administration before making a concerted effort to increase membership.

 

This requires further investigation to establish

1)      whether Listproc can achieve these aims already

2)      whether such a system needs to be based on the same server as the website, to tie up with the form on the webpage

Discussions with computing staff at Reading suggest they are willing to support transfer of the list to Reading, but the implications should be discussed with Jamie Voogt (Webmaster) and John Arnfield (Sponsor of urbclim at Ohio) to see if this fits in with medium term plans for the IAUC.

 

3. Widening membership

 

Plans for increasing membership include:

 

1)      Send out a “poster” or introductory email. Have to be careful it is not “spam-like”.

2)      List benefits to students – definitely a growth “population”

3)      Targets:

a)      University departments – four top subjects in existing list are geography, meteorology, physics, architecture. Find national lists of universities, then target departments.

b)      Find national lists of research institutes.

c)      Find lists of Met. Services. to target. See WMO website for list of all National Met. Services (c.150, 100 of which have websites.)

http://www.wmo.ch/index-en.html

d)      Other interest groups: environmental consultants, urban planners

4)      Analyse past conference lists to see how many have joined already, particularly who hasn’t.

5)       “Advertising” opportunities currently at disposal: ICUC, AMS Symposium, UWERN (UK); IAUC website, Urb Met website in UK.

a)      which other websites might welcome a link/small advert?

b)      Which professional bodies are people involved in e.g. Royal Met. Society, Geography? Etc…

 

As shown in the statistics, particular effort should be focussed on countries outwith Europe and North America. This could be combined with the work of the International Representative Committee to increase outreach.

 

4. List Moderation

 

Kryzsztof Fortuniak has kindly agreed to cover moderation of the Urbclim list during periods when JFB is away.

 


 

 

Table 2: Breakdown of IAUC membership according to country. Changes since last year are highlighted in column 4, and ranked in order of the largest first

 

 

country

31.08.03

18.08.04

change

USA

96

169

73

Germany

29

52

23

France

14

31

17

Poland

13

30

17

Japan

39

55

16

UK

32

46

14

Hungary

8

20

12

Nigeria

8

18

10

Mexico

6

15

9

Russia

6

15

9

Brazil

14

22

8

Canada

25

33

8

Italy

11

19

8

Bulgaria

3

10

7

China

18

25

7

Switzerland

8

15

7

Australia

21

27

6

Iran

0

6

6

Israel

16

22

6

India

13

18

5

Indonesia

6

11

5

Portugal

11

15

4

Sweden

13

17

4

Austria

4

7

3

Spain

14

17

3

Belgium

4

6

2

Croatia

0

2

2

Egypt

0

2

2

Ethiopia

0

2

2

Finland

1

3

2

Romania

4

6

2

Uzbekistan

0

2

2

Cuba

0

1

1

Denmark

4

5

1

Ghana

0

1

1

Greece

13

14

1

Hong Kong, PRC

2

3

1

Kenya

0

1

1

Korea

6

7

1

Lesotho

0

1

1

Lithuania

0

1

1

Malaysia

1

2

1

Moldova

0

1

1

Netherlands

2

3

1

New Zealand

3

4

1

Norway

2

3

1

Republic of Armenia

0

1

1

South Africa

1

2

1

Sri Lanka

2

3

1

Taiwan

0

1

1

Thailand

2

3

1

Uganda

2

3

1

Ukraine

0

1

1

United Arab Emirates

0

1

1

Venezuela

0

1

1

Algeria

3

3

0

Argentina

8

8

0

Bangladesh

3

3

0

Chile

1

1

0

Cote d'Ivoire

1

1

0

Czech Republic

3

3

0

Ecuador

1

1

0

Ireland

2

2

0

Latvia

1

1

0

Morocco

1

1

0

Nepal

1

1

0

Republic of Macedonia

1

1

0

Saudi Arabia

1

1

0

Singapore

4

4

0

Slovenia

2

2

0

The Gambia

1

1

0

Yugoslavia

2

2

0

Turkey

3

2

-1

TOTAL

516

839

 

 

 


 

IAUC Report

Teaching Resources Committee

Gerald Mills

 

The goal of this committee is to produce materials that can be used in the classroom to support the teaching of urban climatology. Initially, it was felt that the best way to progress would be to develop a series of short pieces that would represent the ‘state-of-art’ in the field of urban climatology. After some discussion these statements were divided into a number of categories

 

Urban Climate: State of the Field

 

Urban climate tools

 

Climate and Urban Design

 

I expect that some of these topics will give rise to more detailed statements in the future. Thus far, one resource has been completed on the Urban Canopy Layer Heat Island. This was circulated to members of the IAUC for comment and is currently available on the website. It should serve as a broad template for further submissions (see attached guidelines). I have since contact four individuals, two in category 1 above, and one each in categories 2 and 3. In the latter cases, the template may differ so the initial submissions in these areas will establish that template.

 

It is my hope to complete these statements on a regular basis, perhaps one each four months. However, I cannot guarantee the precise timetable.

 

Like the newsletter, it has been difficult to get ‘feedback’ on initiatives. However, I feel certain that the route above is manageable and will, within a couple of years, produce a substantial body of material that will be valuable. One means of assessing its usefulness may be to examine the statistics associated with downloads from the web page. I will do this once I have several more of the above completed.

 

 
 

 

Guidelines

 

The broad outline of a contribution should follow the general pattern established by the first teaching resource on the Urban Canopy Layer Heat Island. It is hoped to create a complete package of information on urban climates that may form a component of a course on urban climatology.

 

The problem with presenting any summary of an area is one of finding the balance between thoroughness on the one hand and brevity on the other. The approximate length of each piece should be between 2000-4000 words in total. This, when any tables, diagrams or equations are included should form 4-6 finished pages.

 

While the author is the person best-placed to make decisions about the resource, we would ask that consideration be given to both our intended audience and the level of readership. Initially these resources are aimed at those teaching or learning at a post-high school level. The readers may be interested in selected aspects of the resources – such as the urban affect on precipitation - so that they should be as complete as possible. At the same time reference can be made to other resources that cover some issues more substantively. 

 

The materials will be primarily textual in nature and are to be supported by diagrams, tables and equations. The diagrams and tables should be simple and clearly associated with the text – it is to be expected that these diagrams could be widely used so their origin should be clearly identified. Many concepts are much more readily expressed in equation form. For the audience selected, we are assuming knowledge of algebra and geometry and of (at least) rudimentary calculus. Obviously, if some concepts are best expressed in mathematical form, the author is encouraged to do so. However, we would like that (if it is possible) these ideas also be expressed in text form.

 

 

Submission: The resource can be submitted in any text form (e.g. WORD) for formatting. The final document is produced in pdf form from a Publisher document. Any supplementary material in the form of diagrams or tables can be handled in consultation with the TRC who will provide any help necessary.

 

Role of Teaching Resources Committee (TRC): The TRC will ensure that the resources present material at a consistent level. Any questions can be directed toward the current chair of the TRC.

 

 

 

 

 

 


 

To: Sue Grimmond

From: Mrs Leslie Malone

World Climate Applications and CLIPS Division World Climate Programme World Meteorological Organization C.P. 2300, CH-1211 Geneva 2, Switzerland

 

 

WMO is in the process of developing its participation in the upcoming World Conference on Disaster Reduction, to be held 18-22 January 2005 in Kobe, Hyogo, Japan.  Full details of the conference can be seen at the ISDR site: http://www.unisdr.org/eng/wcdr/wcdr-index.htm

 

The second announcement, available on the top right corner of that page, gives details of the expected outcomes, preparatory process, conference format and other relevant information.  The thematic segment of the conference will provide an opportunity for individual sessions to take place, under five overarching themes.  WMO has committed to preparing and running (along with the European Commission Joint Research Centre, and the UN University) sessions for the second thematic area, on 'Risk identification, assessment, monitoring and early warning'.

 

You will see in the second announcement that proposals to organize specific sessions are wanted.  Agencies, governments, NGOs and other partners are the target groups, and 'preference will be given to events that are organized jointly by governmental, non-governmental and intergovernmental partners'.

 

WMO very much wants some of its key priorities and programmes to have visibility at this conference.  The Secretary-General of WMO has agreed to development of a number of proposals, jointly by the various WMO Programmes and outside partners, as this will offer the best chance of acceptance.  One topic chosen by the SG is Urban risk from climate variability and change and atmospheric pollution. Dr McBean has generously agreed to be the lead partner with WMO for submission of this proposal.  We are very much hoping that Prof Grimmond, as President of the International Association for Urban Climate and lead expert for the Commission for Climatology Expert Team on Urban Climatology will agree to play a key role in this project as well.  As the latest version of the proposal now includes atmospheric pollution, another lead partner to cover that part of the theme may be sought as well.

 

Three WMO departments are involved in this urban project: the World Climate Programme, the Public Weather Services Programme, and the Atmospheric Research and Environment Programme.  Contacts (tentatively) will be me, Leslie Malone for the WCP, Haleh Kootval for PWS and Liisa

Jalkanen for AREP/Gurme.   We three will do as much of the work as

possible in setting up the proposal, which will be in 2 parts.  The first part is the on-line application form (a copy of which can be had in the first line of the 'Whats New' section on the UNISDR page).

The second part is the detailed proposal, to include partners, speakers, and purpose. This will be sent as an attachment to the form.

 

The World Climate Programme is pleased to start off this process for the urban proposal.  I have attached a first draft of the detailed project proposal for comments from you all.  In this very preliminary effort, I have tried to pull together issues, WMO priorities and goals, and have collected a long list of potential partners (a bit unwieldly, so hopefully we can focus this).  I welcome your input on the general direction shown, the partners, etc, and hope we can all work together to develop a solid proposal for the conference, including suggestions for three or four speakers (for the 90 minutes that will be allocated to each successful session).

 

You will see that I have only listed Dr McBean as the primary speaker, so far.  We would appreciate your thoughts on how the session could work, and two or three other presenters that could be called upon to appear.  Suggestions to date include Prof Grimmond, and Gregg Carmichael (U. Iowa, Gurme project).  It is hoped that at least one speaker would be from a developing nation (WMO would expect to pay travel and per diem for any speakers from developing nations).  Interpretation costs (a required expense) would also fall to WMO.

 

I would be grateful to hear from you, and to have your comments and suggestions.  The draft detailed project proposal is exactly that, a draft, just to start the process along. All feedback is welcome.  I will close by noting that the deadline for the application is 31 August, so I hope to have your support, and subsequent input by around 16 August (if possible), so we can pull it all together in time to meet the deadline.

The real work, of course, would happen after a proposal is accepted (fall 2005), and WMO expects to do its share in that event.

 

best regards

Leslie

 

 


 

World Conference on Disaster Reduction

Kobe, Hyogo, 18-22 January 2005

Thematic Session Request Form, detailed project description

 

Title of the session

Urban risk from climate variability and change and atmospheric pollution

 

 

Thematic focus/ cluster

Risk Identification, assessment, monitoring and early warning

 

 

Requesting Organization

The Institute for Catastrophic Loss Reduction (ICLR), Canada

Contact person

Professor Gordon McBean, Chair in Policy, ICLR

Contact person e-mail

gmcbean@uwo.ca

 

 

Organizing partners

The Institute for Catastrophic Loss Reduction (ICLR)

 

The Global Fire Monitoring Centre (GFMC), Germany

 

The Asian Disaster Preparedness Centre, Thailand

 

The ASEAN Specialized Meteorological Centre

 

CSIRO, Australia

 

International Association for Urban Climate (IAUC)

 

 

 

Indiana University, USA

 

University of Iowa, USA

 

University of Birmingham, UK

 

University of Nairobi, Kenya

 

Universidad de Sao Paulo, Brazil

 

University of Chile, Chile

 

University of Western Ontario, Canada

 

Meteorological Service of Canada (MSC)

 

India Meteorological Department (IMD)

 

Italian Meteorological Service

 

Deutscher Wetterdienst, Germany

 

China Meteorological Administration

 

Bureau of Meteorology and Geophysics (BMG), Indonesia

 

Malaysian Meteorological Service

 

Bureau of Meteorology, Australia

 

NOAA, USA

 

The Met Office, UK

 

Météo France, France

 

Direction de la météorologie nationale, Morocco

 

Danish Meteorological Institute

 

Russian Federal Service for Hydrometeorology and Environmental Monitoring

 

 

 

International Media Services: CNN, BBC, TV5 monde, etc.

 

 

 

WMO Natural Disaster Prevention and Mitigation Programme

 

WMO World Climate Programme

 

WMO Atmospheric Research and Environment Programme

 

WMO Public Weather Services Programme

 

WMO Regional Associations

 

World Health Organization

 

UNEP

 

UN Habitat, including regional offices

 

 

Speakers

Prof G. McBean, ICLR, Canada

 

Prof S. Grimmond, U. Indiana, USA

 

Prof G. Carmichael, U. Iowa, USA

 

One additional speaker, to be determined

 

Potential contribution of the session to WCDR:

 

Demographic studies show that the Earth’s human population will continue to increase, and that urban populations, particularly those in developing nations, will increase disproportionately. At present, urban dwellers are subject to considerable climate-related health and safety risk, from hydrometeorological disasters such as storms, winds and floods, thermal stress (e.g. health stress and even death resulting from heat waves and hypothermia), air and water pollution (from biomass burning, transportation, industry, etc.) and disease related to safe drinking water and adequate sanitation.  The IPCC Third Assessment Report projected that in a warmer environment, extreme weather and climate events would become more intense or more frequent.  Urban environments would face increasing risks due to sea-level rise, an accelerated hydrological cycle and increased heat-island effects, as well.

 

This session would address the following:

 

 

 

 

 

 

 

The end-goals of the session would be to:

 

 

 

 

Potential contribution of the session to WCDR:

 

Demographic studies show that the Earth’s human population will continue to increase, and that urban populations, particularly those in developing nations, will increase disproportionately. At present, urban dwellers are subject to considerable climate-related health and safety risk, from thermal stress (e.g. health stress and even death resulting from heat waves and hypothermia), air and water pollution (from biomass burning, transportation, industry, etc.), disease related to safe drinking water and adequate sanitation and hydrometeorological disasters such as storms, winds and floods.  The IPCC Third Assessment Report has indicated that in a warmer environment, extreme weather and climate events could become more intense or more frequent.  Urban environments would face increasing risks to sea-level rise, an accelerated hydrological cycle and increased heat-island effect as well.

 

This session would address the following:

 

 

 

 

 

 

 

 

The end-goals of the session would be to: