Agenda and Minutes

 

 

Fifth Meeting of the Board of the

International Association for Urban Climate

 

Sunday, 11 June 2006

Wallenberg Conference Centre, Göteborg University, Göteborg, Sweden

 

 

Agenda

 

1.       Welcome and agreement on agenda

2        President’s remarks

3.       ICUC-6 – update on conference

4.       Treasurer’s report

          4.1         Closing of SJSU bank account

          4.2         Interim account in Singapore

5.       ICUC-7

5.1          Presentation by potential candidate sites

5.2          Discussion

5.3          Registration fees

6.       Committee reports and issues arising

          6.1         Awards

          6.2         Bibliography

          6.3         International Representative

          6.4         Membership

          6.5         Nomination

          6.6         Teaching Resources

          6.7         Newsletter

7.       New Business

          7.1         IAUC as a registered charity

          7.2         Archiving practice/policy

          7.3         IAUC website

          7.4         Fund raising

8.       Other business

Minutes

 

 

The meeting was opened at 3 pm.

 

Present:            Arnfield (past sec.), Bitan, Bornstein (treasurer), Grimmond (pres.), Kanda, Lindqvist (organizer ICUC-6), Mills, Roth (sec.), Salmond and Voogt

Late:                 Dousset (new member as of Aug 06)

Absent:             Barlow, Emmanuel (new member as of Aug 06), Fortuniak, Gallo (new member as of Aug 06), Klysik (past organizer ICUC-5), Kuttler, Oke (past pres.),

Quorum is 6 voting members (7 are in attendance).

 

 

1.         Welcome and agreement on agenda

 

Sue Grimmond opened the meeting by welcoming all Board members in attendance. The agenda for the meeting was approved and adopted.

 

2.         President’s remarks

 

Sue Grimmond thanked everyone for attending and welcomed Jennifer Salmond to her first Board meeting.

Sue Grimmond in particular thanked Sven Lindqvist and the local organizing committee for their great effort organizing ICUC-6, Matthias Roth for his work leading up to ICUC-6 and the Board meeting, Gerald Mills for his fantastic effort in putting together, editing and publishing the Newsletter, Janet Barlow and Dale Cunningham (at Reading University) for their work regarding the membership database and urbclim, James Voogt for his help on the website and ensuring the smooth transition in the location of the website from IU to KCL, Bob Bornstein for his role as chair of the Awards Committee and Treasurer, Jennifer Salmond for her role as the chair of the Bibliography Committee and for leading the Awards Committee during ICUC-6, Arieh Bitan and James Voogt in their role as inaugural Board members who will be leaving in Aug 2006 and all Board members for various activities during the last few years.

Sue Grimmond mentioned that it is important to get more people involved in general IAUC activities and suggested to actively recruit people willing to contribute.

Sue Grimmond raised 2 important long-term issues which need to be considered:

(i) Fund raising. At present many activities are carried out by dedicated members at the expense of considerable time and energy – a situation which is not sustainable in the long run. Sue Grimmond cautioned that any potential fund raising activity need to be evaluated carefully as not to expend more effort than will be gained in return. Research Assistants are a potentially viable solution.

(ii) Archiving. IAUC has and will be generating documents which need a physical home.

Sue Grimmond once again thanked everyone for attending and those who have written reports for their submission.

 

3.         ICUC-6 – update on conference

 

Sven Lindqvist gave a brief overview of the ICUC-6 pre-conference organizational status. He reported that:

(i)            The last 3 years were an interesting journey and more work was involved than anticipated.

(ii)          After initial difficulties everything fell in place with the great help of his daughter (Maria Lindqvist), Jenny Linden which was paid through RA funds and Sofia Thorsson an ex-PhD student who came back to help out.

(iii)         All last-minute technical glitches should be fixed by now.

(iv)        Because of the tight scientific program the session chairs should be reminded to keep time.

(v)          Evening (social) program has been ready for about one month and has been reviewed.

(vi)        More than 290 delegates are expected. More student attendees are expected that anticipated with the consequence of fewer full-paying delegates and hence less income from registration costs. The University agreed to pay for the rental of the conference facilities which will offset the short-fall in registration income and a balanced conference budget is expected.

(vii)       The total conference budget is expected to be around US$100,000 (excluding help by University staff).

(viii)     The University will cover an eventual loss.

Bob Bornstein asked about the possibility of PowerPoint files of presentations becoming available on the web as is increasingly the case for AMS conferences.

 

4.       Treasurer’s report

 

4.1     Closing of SJSU bank account – see report attached

Bob Bornstein explained that San Jose State University could no longer host the IAUC account and needed to be closed at relatively short notice (< 2 months). His attempts to persuade SJSU Foundation to keep the account open were unsuccessful as were other efforts to find a new location for the account within the US, primarily due to fund transfer restrictions imposed after 9/11.

Sue Grimmond asked Bob Bornstein to check the origin of item 1.b.i (contribution from UN or NOAA?) and the various fees in the final summary (see attached report).

Sue Grimmond noted that the “Telecommunications” charge (Final Summary, Item 4; see attached report) was for the IAUC web domain name registration.

 

4.2          Interim account in Singapore  – see report attached

Matthias Roth provided details about the rationale of transferring the funds from SJSU to a joint personal account in Singapore. This solution became necessary in the absence of any other viable option and is expected to be temporary until a more permanent place for the funds can found.

 

5.       ICUC-7

 

Three proposals (from Brazil, Japan and UK) to organize ICUC-7 in 2009 have been received and the prospective sponsors or their representatives have been invited to give a presentation and answer questions. Sue Grimmond explained that the objective of the proposal presentations and discussion was to identify viable candidates which can then be presented to the membership to vote on their preferred location.

Ø      It was then moved, seconded and carried unanimously by members of the Board to adopt the following selection procedure:

(i)            To listen to the presentations, ask questions to the sponsors/representatives and decide what further written clarifications are necessary. The sponsors/representatives will be informed by the end of the present meeting if their proposal will be pursued in a second round of assessment.

(ii)     After assessing the revised proposals the Board will decide which ones are viable and will be sent to the membership.

(iii)         Board considers membership vote when taking the final decision.

(iv)        If only one viable proposal remains there will be no membership vote and that proposal will be deemed the winner.

 

5.1    Presentation by potential candidate sites

Each candidate/representative gave a 10-15 min overview and answered questions.

 

5.2    Discussion

After a brief discussion the Board decided that all three proposals should be pursued at this stage and the sponsors be invited to provide further clarifications. To aid in a fair comparison among the proposals, the Secretary was asked to work out a template to be given to all sponsors which addresses the following points: (i) Budget should be in 2009 US$ and include costs of program and extra fee to support IAUC activities; (ii) Budget to be worked out on the basis of 1/3 student and 2/3 full-paying attendees, respectively and consider lower fees for students and retired people; (iii) Registration fee to include book or CD-ROM of proceedings and abstract fee if paper is accepted; (iv) Profit/loss statement (100% of profit should go to IAUC); (v) Number of parallel sessions and distance between lecture halls; (vi) Conference theme; (vii) Statement why proposed location is a good choice; (viii) Plans of local organizing committee to interact with other cognate societies.

The board further decided that the detailed, final budget of ICUC-5 should be given to all sponsors to help in the financial planning.

Post-meeting note: Intent to submit a fourth proposal (Costa Rica) was received after the meeting.

 

5.3        Registration fees

There was a clear consensus that the abstract fee should be discounted from the registration fee if a paper was accepted. Arieh Bitan suggested to introduce special fees for senior or retired attendees at the same level as student fees. Sue Grimmond cautioned that this would have to occur at the expense of all paying attendees who would likely see and increase in their fees.

 

The meeting was halted at 6 pm and re-convened at 7 pm in the Hotel Vasa (minus Arieh Bitan).

 

6.       Committee reports and issues arising

 

6.1     Awards – see attached report

Bob Bornstein gave a brief overview of recent activities as outlined in the attached report. Sue Grimmond noted that the new chair will be Manabu Kanda not Jennifer Salmond as indicated in the report and that the Nomination Committee will be soliciting nominations for the 2006 Luke Howard award rather than the Awards Committee.

Gerald Mills informed about his efforts to have the three volumes of Luke Howard’s books re-published and have copies bound to be given to the Luke Howard award winners. He further suggested that IAUC takes control over publishing the books. Sue Grimmond thanked Gerald Mills for his idea and effort regarding the Luke Howard books and asked him to pursue publishing options.

The number of awards offered by IAUC was briefly discussed with some members suggesting a reduction.

Sue Grimmond reminded all Board members to support the Nomination Committee by also actively soliciting nominees for the 2006 Luke Howard award.

 

6.2     Bibliography – see attached report

Jennifer Salmond reported that at present the committee consisted primarily of her alone and that it would be helpful if a working committee structure could be implemented. She also noted the need to find a new chair within one year because she will assume a new role as Secretary by August 2007.

James Voogt informed that it was possible at the University of Western Ontario to use students needing financial assistance to help out as research assistants on international projects. This could be an avenue for additional help for simple but time-consuming tasks.

In an effort to increase graduate student involvement a suggestion was made to have two co-chairs for the committee of which one would be a graduate student (Heather Thompson) and the co-chairs would report to the Board in writing before Board meetings.

 

6.3     International Representative – see attached report

See report

 

6.4     Membership – see attached report

In order to better advertise IAUC activities it was decided to produce a 1-page leaflet that can be downloaded from the website, printed and distributed as needed.

Ø      It was then moved, seconded and carried unanimously by members of the Board that James Voogt put on the website to download:

(i)      Empty form with IAUC logo (letterhead)

(ii)    1-page brochure with a summary of the scope of IAUC and recent activities which will be updated by the Chair of the International Representative Committee.

Janet Barlow suggested to merge the Membership Committee (MC) and International Representative Committee (IRC) (see report). Instead of the MC which at present is only one person, this member could sit on the IRC as the Membership Secretary. An additional person (preferably located in another time zone) could act as the co-approver of urbclim submissions. James Voogt volunteered to act in this capacity.

Ø      It was then moved, seconded and carried unanimously by members of the Board that the chairs of the IRC (Krzysztof Fortuniak) and MC (Janet Barlow) get in contact and integrate Janet Barlow’s ideas to devise a new IRC structure.

 

6.5     Nomination – see attached report

See report

 

6.6     Teaching Resources – see attached report

Gerald Mills described his activities as detailed in the report. Sue Grimmond informed about potential teaching avenues which exist for IAUC: NATO (Krzysztof Fortuniak suggested that IAUC could organize a NATO ASI workshop/school on urban climate for a young researchers.), WMO, National Weather Services, etc. She suggested that the people involved should develop specific teaching modules which can be offered to the various organisations or end-users.

Ø      It was then moved, seconded and carried unanimously by members of the Board that these opportunities be followed up with the interested people and they be made aware of the various initiatives that are already available.

 

6.7     Newsletter – see attached report

Referring to his report Gerald Mills remarked that he would like to see more project reports from “low-tech” projects, i.e. particularly those based on observations from less developed countries.

Gerald Mills noted that editing the newsletter was very time consuming and he would eventually like to give up this task. He would prefer to concentrate more on the development of teaching resources which he promised to do some time ago but with less progress than hoped for because of other activities.

Ø      It was then moved, seconded and carried unanimously by members of the Board that Gerald Mills follow up with the organisation of a Newsletter Committee consisting of an editor and sub-editors which will be in charge of various areas (e.g. Bibliography, Country news, Graduate news, Urban climate in the news, Project reports, City characteristics, etc.).

 

7.       New Business

 

7.1     IAUC as a registered charity

With the closure of the IAUC account at SJSU Foundation it was necessary find a new location for the bank account. During the search it became obvious that the best way to proceed would be to register IAUC as a (non-profit) organization or society.

John Arnfield explored possibilities to register IAUC as a charitable organization in England/Wales and explained the pros and cons of such a status. He informed about the various requirements (need for Trustees, income >1000 Pounds/year, constitution under laws of England/Wales, legal responsibility of trustees, etc).

Ø      It was then moved, seconded and carried unanimously by members of the Board that John Arnfield continues to explore the viability of charitable status for IAUC, and in association the location of the account, either within England/Wales or the EU.

 

7.2     Archiving practice/policy

Sue Grimmond stressed the need for an archiving strategy. As IAUC expands and develops it is necessary to keep proper records of correspondence, e-mails, notes, etc. It would help to engage someone with relevant experience to advise on appropriate procedures (what to archive and how).

Ø      It was then moved, seconded and carried unanimously by members of the Board that Sue Grimmond asks Tim Oke to approach Katie Oke, a librarian, regarding common archiving practice.

John Arnfield volunteered to contribute to the technical aspects of the archiving procedure.

Post-meeting note: Sue Grimmond spoke to Midge Oke about this and was told we need to talk to an archivist not a librarian.

Ø      Action item: we need to identify a person or book to help us get started.

 

7.3       IAUC website

The issue was raised whether it will be possible to keep the IAUC webpage hosted at a University website or if a commercial arrangement will be necessary in the long term.

Ø      It was then moved, seconded and carried unanimously by members of the Board that Jennifer Salmond follow up with David Grawe to investigate if a commercial site could provide the web-hosting features we need (e.g. online voting).

 

7.4     Fund raising

It will be necessary to acquire funds to be able to e.g. hire research assistants which can help with the more time-consuming tasks of running IAUC.

In this respect Sue Grimmond thanked Benedict Dousset who arranged NOAA’s 1000 US$ contribution to IAUC.

Ø      It was then moved, seconded and carried unanimously by members of the Board to:

(i)   Actively look for more support to finance some of the IAUC activities.

(ii)  Create a fund raising committee with Benedict Dousset as its chair.

 

8.       Other business

         

Bob Bornstein mentioned that a conference with the theme “Coastal Urban Processes” is planned for the second week of September 2007 in San Diego (US).

 

Gerald Mills suggested to conduct a survey of members about a number of initiatives that the IAUC was undertaking with a view to getting some feedback.

Ø      It was moved, seconded and carried unanimously by members of the Board that before the end of the year a decision would be taken if and how IAUC should be surveyed and evaluated.

 

The meeting adjourned at 21:20.

 

Sue Grimmond again thanked everyone for their help during the last year and during the upcoming conference week.

 

 

 

Submitted by Matthias Roth (Secretary)

16 August 2006

 

 

 

IAUC Committee Reports

 

 

 

 

 

 

Compiled and formatted by

Matthias Roth (Secretary)

 

 

 

 

 

8 June 2006

 

 

 

 

IAUC Account – before April 2006 (Treasurer: Bob Bornstein)

 

 

  1. Revenue
    1. ICUC5

                                                               i.      Reg Fees                      $18820.00

                                                             ii.      WMO Support             $  1508.70

                                                          iii.      IAMAS Support          $    500.00

    1. ICUC6

                                                               i.      UN Support                 $  1000.00

Total                               $21828.70

  1. Expenses
    1. ICUC5

                                                               i.      Printing             $12775.00

                                                             ii.      Bank Fees                    $    825.10

                                                            iii.      Student Awards            $  1000.00

                                                           iv.      SJSU F&A                  $     478.25

    1. ICUC6

                                                              i.      None

Total                              $15078.35

  1. Balance                                               $  6,670.96

 

 

 

 

Final Summary of IAUC SJSU Account:  up to 6/7/06

 

 

            Date and Item                                                            Debit $            Balance $

 

1.         Balance forward                                                                                   $6,670.96

2.         5/31/05 NOVA fee                                                      -$    43.61

3.         5% fee on Item 2                                                          -$      2.18

4.         1/09/06 Telecommunications (via J. Voogt)                   -$  108.00

5.         5% fee on Item 4                                                          -$    43.61

6.         4/18/06 Close account transfer to M. Roth                    -$6270.81

7.         4/18/06 Wire fee for close account transfer                   -$    35.00

8.         5% fee on Items 7 and 8                                               -$  250.00

9.         Closing Balance                                                                                    $      1.75

 

 

Bob Bornstein

 

IAUC Account – post April 2006 (Matthias Roth)

 

All values in Sin$; multiply by 1.58 to obtain approx US$.

 

1. Revenue

Initial cash deposit to open account                                                                  3,000.00

Transfer of IAUC funds from SJS university account (6,270.81 US$)             10,011.35

IAMAS support (500 US$)                                                                                778.12

IAUC awards

Lowry Memorial Awards (700 US$)                                            1,072.45

The Japan Prize (20,741.68 US$)                                               32,595.55

Interest                                                                                                                   6.03

Total                                                                                                             47,463.50

2. Expenses

Account fees                                                                                                        34.00

Total                                                                                                                    34.00

                                                                                                                                               -        .

3. Balance as of 07/06/06                                                                                               47,429.50

 

 

Matthias Roth

Awards Committee (Chair: Bob Bornstein)

 

 

 

  1. Charges

 

a.             To recommend person for annual IAUC Luke Howard Award for continued significant contributions to the field of urban climate. 

b.            To organize committee at ICUC meetings for following awards: best student papers, Japan Prizes, and Lowery Awards.

 

  1. Recent Activities

 

a.       Luke Howard Awards for 2004 (to Tim Oke) and 2005 (to Ernesto Jáuregui) will be awarded at ICUC6

b.            ICUC6 award competitions will be coordinated by Jennifer Salmond, with awards announced after conference closes (in fairness to papers in final sessions)

c.       New Chair: Jennifer Salmond takes over at ICUC6

d.            Nomination Committee formed (Tim Oke, Chair) to separate Luke Howard nomination process from selection process

 

  1. Items for Consideration

a.             Plaques for Howard Award winners: cost at SJSU is about $35

b.            Reduction in number of ICUC awards

c.             Nomination for 2006 Howard Award (by end of summer): how to increase number of nominations

 

Bob Bornstein

 

 

Bibliography Committee (Chair: Jenny Salmond)

 

 

Over the last three years we have seen an increasing amount of support from the IAUC community for the bibliography section of the IAUC newsletter. I now receive regular emails informing me of papers recently published, which combined with journal alert services means we can regularly feature twenty or more papers per issue.

 

I would like to suggest that with the turn over of committee members this year we try to involve increasing numbers of graduate students. My experience is that these members have the time and enthusiasm to commit to the project and they benefit from the exercise and increased exposure.

 

Preparing the bibliography is a time consuming exercise and I would like to resign as Chair when I take up position as IAUC secretary. However, until then I will work with the new members of the committee to get the system up and running.

 

Thanks to everyone who has contributed for all their hard work.

 

Jennifer Salmond

 

 

 

 

 

 

 

International Representative Committee (Chair: Krzysztof Fortuniak)

 

There’s effectively not much to report. The committee members have been asked to disseminate information about IAUC in their geographic regions and to encourage membership. They have also been asked in some cases to contribute to the Newsletter. I think more targeted activities may be in order and I’d recommend discussions about the specific tasks of the membership committee and international representation committee, especially now that the nominating committee has also been created.

 

Sue Grimmond

 

 

Membership Committee (Chair: Janet Barlow)

 

 

1. Current status of membership

 

Total membership of the IAUC currently stands at 1058, an increase of 26% since the last Board meeting on 18.08.04:

 

 

18.08.04

05.06.06

% increase

Total

839

1058

26%

Female + Male

214 + 625

286+772

34%+24%

Student

194

287

48%

No. of countries

73

86

18%

 

2. Response to emergency shutdown of list

In November 2005 it became apparent that the list urb-clim based at Ohio University had been mistakenly erased. After establishing that it was impossible to reinstate the list, steps were taken to create a new list (met-urbclim@lists.reading.ac.uk) administered using Mailman software. The new list was set up within 24 hours of the problem arising.

 

3. New membership system (action arising from item 5.3 of Fourth Board Meeting)

The main aims of the major redesign of the membership administration system were a) to move the email list away from Ohio, following John Arnfield’s retirement, and b) to reduce the amount of effort required to process members’ subscriptions. A technical description of the new system is given in Appendix A. Dale Cunningham at Reading University must be thanked for his considerable efforts in writing the database scripts. As the membership system is accessed primarily through the IAUC website, there appears to be no practical difficulty about keeping the Membership system at Reading. The technical staff there are happy to support the presence of the list, and JFB will remain as list owner, whilst day to day administration can be done remotely, and be passed on to subsequent Membership Secretaries.

 

The email list went live in November 2005; the website front end went live in March 2006, both following testing by members of the Board, which was much appreciated. Advantages of the new system are:

a) automated entry of subscription data into database (reduces 1hour’s work to 1 minute!)

b) database and email list are automatically synchronised.

c) list administrator can easily moderate list postings, change list settings via website portal. This facilitates sharing of membership duties.

d) bounce processing is now automatic, whereas before it was manual and unmanageable.

e) list postings are archived, and members can access the archive on entry of their password.

Potential developments are:

a) remote access via password protected webpage to database for Board Members (relatively easy to do).

b) automatic checking of voter emails (requires considerable development).

 

Janet Barlow, 5th June 2006

4. Suggestion for restructuring of Membership and International Representation Committee.

Recruiting new members for the Membership Committee has been problematic. After several appeals in the newsletter, I have gained no volunteers. This may be because it is unappealing(!). Since the last meeting, none of the suggestions for widening membership have been achieved (see item 5.3.3 from minutes of 23.08.04 Fourth Board Meeting). This has been frustrating, but over the next year might be improved due to a) considerable reduction in administration from new membership system, and b) merging Membership Committee with International Representation Committee (IRC).

Quoting from Sue Grimmond’s email 27.04.06:

The specific objectives of this committee [IRC] are to: a) let others know about IAUC; b) Send messages to the Urban climate email list with details on local/regional/national/international urban climate related activities, such as conferences, publications, proposed field campaigns/studies, etc.; c) Provide suggestions on how we can enhance IAUC.

 

My proposal is:

1. To disband the Membership Committee, and make the Membership Secretary (MS) sit on the International Representation Committee.

Existing tasks of the Membership Secretary:

i) maintain IAUC database and urbclim email list (approve membership changes; deal with technical problems; deal with queries about membership)

ii) moderate postings to met-urbclim list

iii) check newsletter and conference attendees for IAUC membership and send invitations to join if needed

iv) target organisations/institutions with invitations to join IAUC.

Task i) has been dominant until now, and task ii) essential. Task ii) in particular requires cover when MS away, which is now very easy and web-based under the new system.

 

Tasks iii) and iv) are compatible with objective a) of the IRC.

 

If the MS were transferred to the IRC, they could work with the IRC Chair to

v) monitor membership

vi) provide statistics (e.g. which countries in database) and emails where appropriate (e.g. from a specific country).

Both tasks would not necessarily add burden to the MS if wider access to the database is developed via web-access, i.e. anybody on the Board can access latest statistics on the membership database if required. Write-access to the database would be retained by the MS alone, and they would still be an essential point of contact for queries.

2. Would the IRC need a name change to reflect absorption of the Membership Committee? Or would a restatement of its objectives be sufficient…? I feel neutral about this.

3. A minor point for consideration wrt objective c) of the IRC – one useful way to enhance IAUC membership might be to have a short leaflet, which could be printed out and left at conferences, etc. This incurs printing costs which might be an issue, and may not be judged useful! What do the Board think?

 

Janet Barlow, 6th June 2006

Technical description of new membership database and email list

 

1. Overview

 

New members

 

New members register through the Database webpage on IAUC website by filling out a webform. For a new registration, this triggers an email to a) the database website and b) the Mailman website (new members awaiting approval). The list administrator will then have to check both the database and Mailman webpages to approve new members.

 

Once approved, members are sent a welcome email. This tells them where the database and Mailman websites are. From then on, they have control over their database details by use of a password, subject to approval by the administrator. The password is automatically emailed to all list members on the first day of each month.

 

New Members who sign up via the Mailman website will be encouraged to go through the IAUC database webform instead, so that the database and urbclim list remain identical.

 

Changes to members’ details

 

If a member wishes to change details of their subscription, or leave the IAUC, they should go to the Database webpage and fill out a webform, having entered their password. This triggers an email to the administrator to approve the change. Once the administrator has approved the change, an email is automatically sent to the member to notify them of the change

 

2. Email list

 

The new urbclim email list is called met-urbclim@lists.reading.ac.uk. The homepage of the list is at http://www.lists.rdg.ac.uk/mailman/listinfo/met-urbclim, with password protected administrative access from this page. The software used is Mailman, which is clear, powerful and allows administration of the list through a webpage rather than email commands. Reading University is happy to administer the list in perpetuity. Janet Barlow (j.f.barlow@reading.ac.uk) is the list owner within the University – if there is a change to circumstances then the support might need to be renegotiated. Dale Cunningham (d.s.j.cunningham@reading.ac.uk) within the Department of Meteorology has been instrumental in setting up the new database and its link to the Mailman listserver.

 

An archive of previous postings to the list is easily accessible from the Mailman webpage. Members need to enter their address and password to access the archive as it is not publicly accessible.

 

3. Database

 

The new database is written in Microsoft Access.

 

4. Webpage layout

 

Access is via the IAUC website, under the heading Membership.

 

1) Database webpage, via link “IAUC Membership page”:

 

http://www.metnt.rdg.ac.uk/Scripts/ucmaillist/

 

from which one can sign up, edit account or unsubscribe. The last two actions require entry of the password. All three actions have to be approved by the administrator at:

 

http://www.metnt.rdg.ac.uk/Scripts/ucmaillist/ApproveMembers.asp

 

Only thereafter will emails be triggered to Mailman with appropriate commandlines to enable changes

 

The administrator can also search the database for emails using:

 

http://www.metnt.rdg.ac.uk/Scripts/ucmaillist/ListMembers.asp

 

This may be extended in scope to include searches on country, student status, etc in the future.

 

2) Mailman webpage via link “met-urbclim page”:

 

http://www.lists.rdg.ac.uk/mailman/listinfo/met-urbclim

 

The administration page is:

 

http://www.lists.rdg.ac.uk/mailman/admin/met-urbclim

 

which requires an administrator password.

 

 

Janet Barlow

Nominating Committee (Chair: Tim Oke)

 

            In March 2006 it was decided that IAUC should establish a Nominating Committee. The President asked Tim Oke (Canada) to propose a draft set of Terms of Reference for such a Committee and to suggest a list of potential committee members for consideration by the Board. This was done and the proposals ratified by the Board in April, 2006.

            The terms for the Committee indicate the prime functions are to encourage and assist  wide participation by IAUC members in the workings of the Association, and recognition of deserving members for awards. Through its workings the Committee should try to ensure there is at least a minimum slate of nominees standing for election to the Board for the Association’s awards. In addition it is to advise the President and Board regarding appropriate persons to be invited to serve in non-elected positions of IAUC (e.g. Webmaster) and as members of non-elected Committees (e.g. Awards, Bibliography, Membership, Newsletter, Teaching Resouces).

            The inaugural Committee members and their terms are:

Yinka Adebayo (Nigeria & WMO)            [ends Jan 2010]

Helen Cleugh (Australia)                            [ends Jan 2010]

Eleonora Sad de Assis (Brazil)                   [ends Jan 2009]

Rohinton Emmanuel (Sri Lanka)                [ends Jan 2009]

Takehiko Mikami (Japan)                           [ends Jan 2008]

Tim Oke (Chair) (Canada)                          [ends Jan 2010]

Janos Unger (Hungary).                              [ends Jan 2008]

 

The role of the Committee is not necessarily to nominate but to encourage others to run and to raise awareness of elections and opportunities to contribute to the business of the Association.

 

            The Committee quickly got to work and assisted in making sure there was a healthy slate of nominees for vacant positions on the Board. In this regard it was very effective. The next order of business is to focus on trying to encourage nominations for the next Luke Howard Award. The deadline for such nominations is October 2006.

 

Report submitted by the chair on behalf of the Committee, June 2006.

 

Teaching Resources Committee (Chair: Gerald Mills)

 

In a previous report, I outlined the path that I had established for this committee. Essentially, it exists to produce materials that can be used in the classroom to support the teaching of urban climatology. Initially, it was felt that the best way to progress would be to develop a series of short pieces that would represent the ‘state-of-art’ in the field of urban climatology. After some discussion these statements were divided into a number of categories:

 

Urban Climate: State of the Field

 

Urban climate tools

 

Climate and Urban Design

 

I have little progress to report on this topic. Thus far just one Resource has been completed, that of the Canopy Layer Urban Heat Island. I had hoped to use this as the template to complete others however I have had little success in progressing this project. I have sketched out others and have nearly completed another but my progress on this issue has been poor. I hope to make significant inroads into this project over the year to come and I ask the IAUC’s boards indulgence to continue.

 

Gerald Mills (June 2006)

Newsletter (Editor: Gerald Mills)

 

The 18th edition of the IAUC Newsletter has just been completed and published. The Newsletter was first published in August 2003 following a decision to establish a communication outlet at ICUC-5 in Lodz, Poland. It is published bi-monthly and usually appears within ten days of the beginning of a month. Over the three-year period it has published a range of articles, which are generally written in a non-academic and accessible format. In any given period, there is sufficient diverse information to produce a Newsletter of between 16 and 22 pages in length. The information is received by email and is formatted using Publisher. It is finally ‘printed’ as a PDF document which is emailed to IAUC members and is available at the IAUC website.

 

Despite the variety of material received, most of the items published can be divided into two categories: Country Reports and Urban Project Reports. Both have proved very successful with the latter gathering information from 15 countries. These reports are particularly important as they connect researchers working in very different environments. One of the attributes of the IAUC is its genuine international membership, it is important to maintain these reports. The projects are extremely varied in content and have shared information on the most scientifically significant urban climate projects. However, so far, these reports do not share the same geographic variety as the country reports. I think that we need to encourage more reports from projects in less-developed parts of the world and broaden the scope of the projects to include those completed with relatively primitive instrumentation. In addition, many of the reports are of capital intensive and group research work. We need to broaden this range to include short reports completed by individuals or those who are actively engaged in graduate-level research projects. I hope that the addition of a postgraduate editor that this aspect can be developed.

 

Other articles on a variety of topics have also been published. I have classified these under ‘Other’ as there are insufficient numbers to create a category for any one. For example, the software reports have not extended beyond two that were published early in the series.

 

Perhaps the area that has greatest scope for development is ‘Urban Climate in the News’ – I have listed some of the items published in Table 2. At the moment the items received under this heading are very wide-ranging and it is difficult to establish a ‘core’ theme with each Newsletter. However, this section of the Newsletter could occupy at least four pages with each issue. In many instances a single item in a newspaper can become an inspiration for gathering other materials. For example, consider the materials on rainwater harvesting in Chennai, India. As with other items in the Newsletter, the challenge (I think) is to ensure sufficient geographic variety to make it of interest to our readership. Alongside this, the inclusion of research images sent by members is a great addition.

 

Other items in the Newsletter are the reports of committees. Of these the Bibliography Committee consistently generates three pages of materials.

 

Opinion

Personally, I am quite happy with the status of the Newsletter but I think that some aspects could be improved. For example, I am not convinced generally of the conference pages – with the exception of information on the ICUC. I am a little worried that we do not get project reports (particularly those based on observations) that originate from less developed countries. Currently, the reports are of very sophisticated projects that are difficult to reproduce. There is a need to obtain reports on projects that require fewer researchers and simple instrumentation.

 

I would suggest that, at this time, we seek feedback from the membership about the direction of the Newsletter and evaluate the function that it serves in the IAUC. Perhaps we could ask this as part of a larger survey on the IAUC.

 

Gerald Mills (June 2006)

 

 

Urban Climate in the News

Examples

Challenges in Urban Meteorology

Gridded Building Morphological database

Atlas – Tropical urban heat islands

Space-based urban thermometers

Climate – Urban Development Booklet

Helsinki Urban Modelling Workshop

Urban environment and precipitation

World Environment Day – San Francisco

Nature in the Metropolis

Climate Change Information Resource

City Summit in London on Climate Change

Tokyo’s Thermal Map

New York City Heat Island

Urban Rainwater Harvesting – Chennai, India

Eco-friendly buildings – India

Urban skywalks

Hurricane Katrina

A new urban flux site in Italy – Firenze

MILAGRO Field Campaign

Houston Environmental Aerosol Thunderstorm Project

World Urban Forum

Rain gardens and storm-water management

 

 

 

 


Category

Topic

Author

Country

Date

Conference Report

World Climate Change Conference, Moscow, Russia.

Planning, Nowcasting and Forecasting in the Urban Zone, Seattle, US.

Urbanization effects on climate, San Francisco, U.S.

5th Symposium on the Urban Environment

13th World Clean Air

Urban Climatology and its Applications

AMS 6th Urban Environment Symposium

Mikhail Lokoshchenko

Steven Hanna

Sarah Roberts

Sarah Roberts

Bob Bornstein

Gerald Mills

Donna Hartz

Russia

U.S.

Canada

Canada

US

Ireland

US

Dec 04, 2

Feb 04, 3

Feb 04, 3

Oct. 04, 7

Dec 04, 8

Feb 06, 15

Apr 06, 16

Project Report

The Basel UrBan Boundary Layer Experiment (BUBBLE).

Joint Urban 2003

FUMAPEX: Integrated systems for forecasting urban meteorology…

The climate of urban street canyons, Goteborg, Sweden.

Open-air modelling of urban surfaces in a desert climate.

Outdoor Experiments on Energy and Water Balance of 1/5-Scale …

Modelling scalar fluxes in urban areas

DAPPLE

Urban CO2 Fluxes

Urban FluxNet Database CO2 Flux Measurements

SURF: Study of urban influence on rainfall in a tropical city

Mitigation of thermal stress – Seoul, South Korea

Monitoring and prediction of urban climate – Seoul, South Korea

The Helsinki Mesoscale Testbed

Windfield over Moscow using two sodars

Mapping the London heat island

Eddy covariance measurements – Mexico City

CityFlux – A midterm perspective

The Montreal Urban Snow Experiments

Urban heat island intensity – Kunming, China

Mathias Rotach

Jerry Allwine

Alexander Baklanov

Oaf Offerle

David Pearlmutter

Manabu Kanda

Janet Barlow

Samantha Arnold

F. Miglietta et al.

Danilo Dragoni

Dewi Kirono

Toshiaki Ichinose

Yeon-Hee Kim

Walter Dabberdt

Margarita Kallistatrova

Richard Watkins

Erik Velasco

Ian Longley

Stephane Belair

Y.P. Zhang

Switzerland

U.S.

Denmark

Sweden

Israel

Japan

UK

UK

Italy

US

Indonesia

South Korea

South Korea

US

Russia

UK

US

UK

Canada

China

Dec 04, 2

Feb 04, 3

Apr 04, 4

June 04, 5

Aug 04, 6

Aug 04, 6

Oct. 04, 7

Oct. 04, 7

Dec. 04, 8

Feb. 05, 9

Feb. 05, 9

Feb. 05, 9

June 05, 11

Oct 05, 13

Dec 05, 14

Dec 05, 14

Feb 06, 15

Apr 06, 16

Apr 06, 16

Apr 06, 16

National Report

Hungary

Mexico

New Zealand

Czech Republic

Italy

Korea

Poland

Germany

Argentina

Malaysia

Sri Lanka

Iran

Nigeria

India

Janos Unger

Ernesto Jauregui

Rachel Sproken-Smith

Joseph Brechler

Tiziano Tirabassi

Jong-Jin Baik

Krzysztof Fortuniak

Andreas Matzarakis

Laura Venegas

Shaharuddin Ahmad

Rohinton Emmanuel

G. Azizi

Ibidun Adelekan

Ramesh Singh

 

Dec 03, 2

Apr 04, 4

Aug 04, 6.

Dec 04, 8

Feb. 05, 9

Feb. 05, 9

Apr. 05, 10

June 05, 11

June 05, 11

Aug 05, 12

Aug 05, 12

Oct 05, 13

Oct 05, 13

Dec 05, 14

Other

IAUC Teaching Resource – Canopy layer urban heat island

ENVI-met A microscale urban climate model

Townscope III

WMO Guide on Urban Observations

Urban Perspectives

STADTKLIMA: A tool for Urban Climatology

Tribute to Robert MacDonald

Luke Howard Award – Prof. Tim Oke

Luke Howard Award – Prof. Ernesto Jauregui

WMO Expert Team on Urban Climatology

Gerald Mills

Michael Bruse

Sleiman Azar

Tim Oke

Barbara Zahnen

Andreas Matzarakis

Steven Hanna

Awards Committee

Ireland

Germany

Belgium

Canada

Germany

Germany

US

 

 

Apr 04, 4

June 04, 5

Apr 04, 4

Feb 04, 3

Apr 04, 4

Feb 04, 3

Aug 04, 6

Dec 04, 8

 

June 05, 11

 

 

Dear Jenny